Who are we?
Charlatan Publications Inc is responsible for producing the Charlatan, Carleton University’s independent student newspaper — a locally-run, not-for-profit in Ottawa that has been publishing for more than 75 years, providing news for students and the Carleton University community.
Job Description: Office Administrator
The Charlatan Office Administrator is a versatile part-time (15 hours per week) position with influence in many aspects of our business. The Office Administrator will have a close relationship with the board members and Editor-in-Chief and be involved in fundamental advances to the business. Responsibilities include, but are not limited to:
- Liaising between the Charlatan Editorial Staff and Charlatan Board of Directors;
- Managing office clerical duties including phone, mail, supplies, banking and other administrative tasks;
- Bookkeeping responsibilities including accounts payable and receivable, and meeting with the Charlatan’s professional bookkeeper on a regular basis;
- HR responsibilities, including maintaining employee files, payroll, and contracts;
- Financial and banking responsibilities;
- Reporting to both the Chair and Editor-in-Chief, providing support to both, when required;
- Coordinating with the Advertising Manager regarding client invoices, cheque deposits, etc.
- Maintain a regular office presence and office hours, to be determined upon hire;
- Other business duties as required.
Characteristics of a strong applicant include:
- Experience in any responsibilities listed above;
- Experience working with students or in an educational or not-for-profit environment;
- Experience working with Quickbooks or other similar bookkeeping software;
- Degree or diploma in business administration or similar, or in pursuit of one;
- Organized;
- Creative;
- Flexible;
- Time Management;
- Resourceful;
- Have initiative;
- Positive attitude;
- Computer Proficiency.
Other Important Information:
The position requires part-time work beginning as soon as late July 2022.
This job description does not include a complete list of all the duties and responsibilities of the position.
All applicants must be willing and able to abide by Carleton University’s COVID-19 safety and vaccination policies, including being able to attest to having received two doses of an approved Health Canada vaccine (unless otherwise exempted).
Job Type: Part-Time (15 hours)
Salary: $16.50 per hour
How to apply
Applicants should send a résumé and a brief cover letter to the chair of the paper’s Board of Directors, Benjamin Lopez Steven, at chair.charlatan@gmail.com by 11:59 p.m. EST on July 15, 2022. Successful applicants will be contacted for a virtual interview.
Featured graphic from file.
